Registration


2021 VOLLEYBALL FESTIVAL TEAM ENTRY FEE

u12 – u18: $1,295 (save $100, if paid on or before March 15, 2021 entry fee is $1,195); 4 days of play

  • Registration is not complete, nor can Housing be reserved, until the Team Entry Fee is received.  Housing priority is based on when the Team Entry Fee is received.  The Festival has a Stay-and-Save policy. Click HERE to book or to see available properties and rates.
  • Tournament is licensed by AAU. All participants must have AAU memberships. This requires:
    • Club Membership ($30 and covers an unlimited number of teams)
    • Player Memberships ($14 and covers all AAU sports/events through August 2021 and includes a $20 East Bay coupon)
    • Adult Memberships for Coaches and Team Reps on the roster ($16 for US teams, $37 for International teams and includes the background check). 
    • Parent/Guardian Chaperones must either have an AAU membership ($16) or purchase an Admission ticket.
  • Refunds:
    • 100% Refund through March 15, 2021.
    • 50% Refund between March 16 and April 30, 2021.
    • No Refund after April 30, 2021.
    • In the case of event cancellation, $1195 entry fee will be refunded (late fees and cc convenience fee are not refundable).

Click HERE for complete instructions on AES registration and acquiring AAU memberships.


REGISTRATION SITE

http://www.advancedeventsystems.com/

Click HERE for complete instructions on AES registration and acquiring AAU memberships.


VF REGISTRATION AND PAYMENT DEADLINE

Register and pay on or BEFORE March 15, 2021 and save $100. After that date, the Team entry fee is $1,295. Pay by June 12, 2021 to guarantee a spot in the tournament. Teams paying after June 12 will be accepted on an as-available basis. 


VF TEAM CHECK-IN (updated June 17)

Team Check-in for 2021 is modified to incorporate a drive-thru for more convenience and to contact free and promote social distancing.

Click HERE for the complete Team Check-In instructions.

Roster verification and changes will be done on the phone prior to onsite Team Check-In. Any missing rosters after June 14 are subject to a $25 roster change fee.

A Festival Staff member will verify:
  • That you have Medical Release Forms for all Players
  • That a FESTIVAL WAIVER OF LIABILITY FORM has been signed online for all rostered Coaches, Players, and Chaperones. View completed waiver forms HERE.
  • That your AES is correct and that AAU numbers show "verified" (use AAU Import quick link on AES).
  • If AAU numbers are not showing "verified," one of these three forms of verification are acceptable:
    • AAU membership card copy; or 
    • AAU Club Listing (generated from AAU website Club Director Account); or 
    • AAU Team roster (generated from AAU website Club Director Account).
  • All Chaperones have a "verified" AAU number.
  • Only individuals on the AES Team Roster with verified AAU numbers or have paid the Chaperone Roster Fee will receive credentials for admittance to the playing areas. 
  • No general spectators will be permitted to enter. There will be no onsite Box Office Ticket Sales. Clubs were emailed instructions on how to obtain up to 24 Parent/Spectator Event Passes per team.
Click HERE to reserve your check-in time.
•  Session #1 (12s & 13s), June 25, 10am – 8pm
•  Session #2 (14s-18s), June 28, 1pm – 8pm or June 29, 10am – 8pm

There is NO Late Team check-in. All teams must check-in during one of the above time periods. If a team does not check in, they will be removed from the tournament.

Online Team Check-In Booking Instructions:
  • Click the “Book Now” tab on the homepage 
  • Select Session #1 (12s & 13s) or Session #2 (14s-18s)
  • You can only check-in 12s and 13s teams on June 25. All other teams must be checked inn on June 28 or 29.
  • Select the time slot you want for Team Check-In
  • When filling in details use the Age Division, Club Name, and Team Name exactly as it appears on your AES Event Roster.
  • If checking in multiple teams at once, make sure to list ALL teams and age divisions.
  • A confirmation email with your selected time and form details will be sent.
  • To change or cancel your reserved time slot, use the CANCEL button on your confirmation email.
  • If you cannot make your check-in time reservation, make sure to change or cancel it so it becomes available for other teams, and we can staff appropriately.
Please note the following:
  • No roster changes will be on site at Team Check-In. Verify your online AES Event Roster is correct. If changes are needed, email them to info@volleyball-festival.com by June 23.
  • No wristbands will be sold onsite.  They will need to be purchased by the published deadlines. 
  • ONLY 12’s and 13’s teams can check in on June 25th for Session #1.  All other teams must check-in on June 28th and 29th.


VF REQUIRED FORMS

All registered Coaches, Chaperones, and Players' Legal Guardians must complete an online FESTIVAL WAIVER FORM by June 12, 2021.  If registering after this date, the form is due upon registration. 

View COMPLETED WAIVER FORM LIST as of 6/25/21.

The Team Coach or Chaperone must keep a copy of a completed and signed medical release waiver (MEDICAL RELEASE FORM TEMPLATE) in their possession at all times while at the Volleyball Festival.


AAU MEMBERSHIP

The Volleyball Festival is an AAU licensed event.  It is a true "All-Comers" event that welcomes all teams from around the world without qualification.  No one goes home early and everyone who starts the tournament has a chance to win the Championship.  If your team is not already registered with AAU, click HERE to sign up.


AGE WAIVERS

A max of two Age Waivers are allowed per team. Even if your region has approved an age waiver, you still need to make a request from the tournament. Approved age waiver athletes have to be added to your event roster by the Tournament Director. For more details or to submit an online Age Waiver Request.
  • 12 Club: Must be born on or after July 1, 2008 (Can't turn 13 before July 1, 2021)
  • 13 Club: Must be born on or after July 1, 2007 (Can't turn 14 before July 1, 2021)
  • 14 Club & 13/14 Open: Must be born on or after July 1, 2006 (Can't turn 15 before July 1, 2021)
  • 15 Club: Must be born on or after July 1, 2005 (Can't turn 16 before July 1, 2021)
  • 16 Club & 15/16 Open: Must be born on or after July 1, 2004 (Can't turn 17 before July 1, 2021)
  • 17/18 Club: Must be born on or after July 1, 2002 OR born on or after July 1, 2001 AND be a high school student (12th grade or below) during some part of the current academic year.


INTERNATIONAL TEAM PARTICIPATION

The Volleyball Festival welcomes the diversity and cultural sharing that comes with foreign teams participating in the event. Teams from Canada need to also follow these instructions.  Teams from Puerto Rico do not. Click HERE for instructions for registering a Foreign Team for Volleyball Festival.  Most foreign teams will also require a US Visitor Visa.  To find out more information about Visitor Visas, click HERE.

POSITIVE COACHING ALLIANCE COURSES

AAU offers all member free of charge the Positive Coaching Alliance (PCA) courses and resources. Click HERE to explore all PCA educational resources or to sign up for one of the three levels of Coaching courses.  These courses are NOT mandatory for participation in Festival Sports Events.


ROSTER DEADLINE FOR FESTIVAL PROGRAM

The rosters in AES on May 21, 2021 are what are used for personalized bag tag credentials and the Festival souvenir Program.  Please make sure your roster is correct by this date.  Any missing or incorrect information cannot be fixed after this date.  Teams registering after this date may receive blank credentials and not appear in the Festival souvenir program.