Registration

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2025 TEAM ENTRY FEE

  • u11 – u18: $1,295 (save $100, if paid on or before March 16, 2025 entry fee is $1,195); 4 days of play, 11 match guarantee.

REGISTRATION SITE

Register on AES on or after September 2, 2024 using either of the links below. Click HERE for complete AES Instructions.

PAYMENT DEADLINES

Register and pay on or BEFORE March 15, 2025 and save $100. After that date, the Team entry fee is $1,295. Pay by June 1, 2025 to guarantee a spot in the tournament. Teams paying after June 1 will be accepted on an as-available basis. 

REGISTRATION POLICIES

  • Teams are prioritized and accepted based on Team Entry Fee payment date.
  • Registration is not complete, nor can Housing be reserved, until the Team Entry Fee is received.  Housing priority is based on Team Entry Fee payment date .  The Festival has a Stay-and-Save policy. Links to see available properties and rates or to request rooms are coming soon.
  • Tournament is licensed by AAU. All participants must have AAU memberships. This requires:
    • Club Membership ($30 and covers an unlimited number of teams)
    • Player Memberships ($20 and covers all AAU sports/events through August 2025.
    • Adult Memberships for Coaches and Team Reps on the roster ($55 one year/$75 two years and includes the background check). 
    • Parent/Guardian Chaperones must either have an AAU membership ($55 one year/$75 two years) or purchase an Admission ticket.
  • Click HERE to acquire AAU memberships.
  • Click HERE for complete AES instructions.

2025 REFUND POLICY

  • 100% Refund through March 15, 2025.
  • 50% Refund between March 16 and April 30, 2025.
  • No Refund after April 30, 2025.
  • In the case of event cancellation, $1195 entry fee will be refunded (late fees and cc convenience fee are not refundable).

VF TEAM CHECK-IN

Team Check-in for 2025 is drive-thru for more convenience.
  • DOWNLOAD COMPLETE INSTRUCTION SHEET (coming by June 1)
  • MAKE TEAM CHECK-IN RESERVATION HERE (coming by June 1)

2023 VF

Click HERE (link coming soon) to reserve your Team Check-In time.
•  Session #1 (11s - 13s), June 21, 11am – 8pm
•  Session #2 (14s-18s), June 24, 2pm – 8pm or June 25, 10am – 8pm

At check-in, a Festival Staff member will verify:
  • That you have Medical Release Forms (paper or electronic) for all Players
  • That your AES roster is correct and that AAU numbers show "verified" (use AAU Import quick link on AES).
  • If AAU numbers are not showing "verified," one of these three forms of verification are acceptable:
    • AAU membership card copy; or 
    • AAU Club Listing (generated from AAU website Club Director Account); or 
    • AAU Team roster (generated from AAU website Club Director Account).
  • All Chaperones have a "verified" AAU number.
  • Only individuals on the AES Team Roster with verified AAU numbers will receive credentials for admittance to the playing areas. 
  • Parents/Spectators may register for 4-Day Event Passes online using their Team Code. Team Codes and instructions have been emailed to all clubs/teams. Registered Event Pass holder credentials will be included in each Team's Registration bag. It is the responsibility of the clubs/teams to distribute credentials to Event Pass holders. 
  • Onsite Ticket Sales begin 10am, June 21. 
There is NO Late Team check-in. All teams must check-in during one of the above time periods. If a team does not check in, they will be removed from the tournament.

Online Team Check-In Booking Instructions:
  • Click the “Book Now” tab on "SimplyBook.me" HERE (link coming soon)
  • Select Session #1 (11s-13s or Session #2 (14s-18s)
  • Only check-in 11s-13s teams on June 21. All other teams must be checked inn on June 24 or 25.
  • Select the time slot you want for Team Check-In
  • When filling in details, use the Age Division, Club Name, and Team Name exactly as it appears on your AES Event Roster.
  • If checking in multiple teams at once, make sure to list ALL teams and age divisions.
  • A confirmation email with your selected time and form details will be sent.
  • Make sure to check your "spam" folder if you don't see your confirmation email.
  • To change or cancel your reserved time slot, use the CANCEL button on your confirmation email.
  • If you cannot make your check-in time reservation, make sure to change or cancel it so it becomes available for other teams, and we can staff appropriately.
Please note the following:
  • No roster changes will be on site at Team Check-In. Verify your online AES Event Roster is correct. If changes are needed, email them to info@volleyball-festival.com by June 19.
  • Wristbands will also be sold onsite.
  • ONLY 11s-13s teams can check in on June 21 for Session #1.  All other teams must check-in on June 24 or 2.5

VF REQUIRED FORMS

No FESTIVAL WAIVER FORM is required for 2025.

The Team Coach or Chaperone must keep a copy (printed or electronic) of a completed and signed medical release waiver (MEDICAL RELEASE FORM TEMPLATE) in their possession at all times while at the Volleyball Festival.

AAU MEMBERSHIP

The Volleyball Festival is an AAU licensed event.  It is a true "All-Comers" event that welcomes all teams from around the world without qualification.  No one goes home early and everyone who starts the tournament has a chance to win the Championship.  If your team is not already registered with AAU, click HERE to sign up.

AGE WAIVERS

A max of two Age Waivers are allowed per team. Even if your region has approved an age waiver, you still need to make a request from the tournament. Approved age waiver athletes have to be added to your event roster by the Tournament Director. For more details or to submit an online Age Waiver Request.
  • 11s: Must be born on or after July 1, 2013 (Can't turn 12 before July 1, 2024)
  • 12s: Must be born on or after July 1, 2012 (Can't turn 13 before July 1, 2024)
  • 13s: Must be born on or after July 1, 2011 (Can't turn 14 before July 1, 2024)
  • 14s: Must be born on or after July 1, 2010 (Can't turn 15 before July 1, 2024)
  • 15s: Must be born on or after July 1, 2009 (Can't turn 16 before July 1, 2024)
  • 16s: Must be born on or after July 1, 2008 (Can't turn 17 before July 1, 2025)
  • 17/18s: Must be born on or after July 1, 2006 (including high school graduates eligible based on the below paragraph* OR born on or after July 1, 2005 AND be a high school student (12th grade or below) during some part of the current academic year.
* Once a player participates (including but not limited to practicing, training, attending workouts and/or competing) in a club or varsity program for any university, college, community college, or junior college, she is ineligible to compete.

INTERNATIONAL TEAM PARTICIPATION

The Volleyball Festival welcomes the diversity and cultural sharing that comes with foreign teams participating in the event. Teams from Canada are categorized as International; teams from Puerto Rico are not. International teams acquire their club, coach and athlete AAU memberships online the same as all other teams HERE. Most foreign teams will also require a US Visitor Visa. To find out more information about Visitor Visas, click HERE.

POSITIVE COACHING ALLIANCE COURSES

AAU offers all member free of charge the Positive Coaching Alliance (PCA) courses and resources. Click HERE to explore all PCA educational resources or to sign up for one of the three levels of Coaching courses.  These courses are NOT mandatory for participation in Festival Sports Events.

ROSTER DEADLINE FOR PERSONALIZED CREDENTIALS

The rosters in AES on May 24, 2025 are what are used for personalized bag tag credentials.  Please make sure your roster is correct by this date.  Any missing or incorrect information cannot be fixed after this date.  Teams registering after this date may receive blank credentials and not appear in the Festival souvenir program.